Slide background

Alameda County California Case Study

////Alameda County California Case Study
Alameda County California Case Study2018-04-07T10:15:24+00:00

ALAMEDA COUNTY CLERK-RECORDER | CALIFORNIA

“Digital ReeL proved to be a practical, easy to install and maintain solution for us. Our legacy records from 1850-1970 are infrequently accessed and Digital ReeL proved to be the best solution for digitizing these records.”

– Mathew Eates | Archives Librarian

OVERVIEW

The Alameda County California Clerk-Recorder’s Agency is chartered with providing superior protection of public records through advancements in technology and the optimization of its employees.

Public records (e.g. property records, birth/death certificates) from 1850-1970 were archived on legacy microfiche/microfilm. Record requests from this archive required lengthy searches that consumed staff time and delayed response time to citizens. The microfilm, prone to cracking and decay, had also put the records at risk. As part of procedures to continuously review and update public records, the County decided to digitally convert this microfiche and microfilm archive.

Mathew Eates, Information Systems Specialist, Alameda County, states “Digital ReeL proved to be a practical, easy to install and maintain solution for us. Our legacy records from 1850-1970 are infrequently accessed and Digital ReeL proved to be the best solution for digitizing these records.”

Approximately 15 public facing computers act as Digital ReeL workstations. County employees as well as citizens can easily access the legacy records from a computer through Digital ReeL. Researchers can optimize the images with adjustable grayscale and then email or print the requested records.

CHALLENGES

  • Legacy microfilm archive resulting in slow record retrieval times
  • Poor quality microfilm, making it difficult to view records

BMI PRODUCTS & SERVICES

  • Digital ReeL installed on approximately 15 County public workstations
  • Users easily access digital records with the ability to adjust the quality prior to emailing or printing

BENEFITS

  • Enhanced data protection now that records are in a digital format and integrated into IT data management processes
  • Employees and citizens easily access records from a PC rather than physical microfilm
  • Adjustable grayscale enables difficult-to-read records to be enhanced prior to emailing, saving or printing

Interested in learning how you can digitize your public records like Alameda County?