Is Digitizing Your Records Actually Worth It?
Digitizing costs money up front, but hard copies cost you money every single day. Here are five real reasons converting your records pays off, and how to tell if it's worth it for your organization.
New Fiscal Year, New Scanning Budget: Scope Your Digitization Project Now, Not in February
You got the money in July, and the fiscal year still feels wide open in August. It isn't — here's the real timeline behind a digitization project, and why scoping it now beats scrambling in June.
Ditch the Microfiche Reader: A Faster Way to Find Your Records
Pulling one record off microfiche can eat 20 to 30 minutes and a walk to the cabinet. Here's why digitizing your fiche beats buying another reader-printer — and what it actually costs to make the switch.
How to Scope a Digitization Project Accurately (and Avoid Change Orders)
Most surprise invoices on scanning projects trace back to scoping mistakes made before the first page was scanned. Here's how to count, question, and structure pricing so change orders stay rare.
How to Prepare Microfilm for Digitization (Without Damaging It)
The riskiest trip your microfilm will ever take is the short one to the scanning vendor. Here's how to handle, pack, label, and ship your reels so they arrive ready to scan — not crushed, scratched, or scrambled.
Index by Student, or Keep It at the Roll Level? A Registrar’s Guide to Digitizing Microfilm Records
Should you index every student or keep digitized microfilm at the roll level? A registrar's guide to the cost and indexing tradeoffs.
What Happens to Your Records During a Scanning Project?
What happens to your records during a scanning project? This guide walks through how records are tracked, secured, and protected from pickup through final delivery.
How to Vet Digitization Services Before You Issue an RFP
Choosing a digitization partner starts before the RFP. This guide explains how to evaluate security, technology, pricing, and project fit before committing to a vendor.
Inside Digital Archive Solutions for Long-Term Microfilm Access
Learn how digital archive solutions preserve microfilm for the long term with secure conversion, indexing, and fast access to important legacy records.
How to Tell If an Aperture Card Digitization Project Actually Worked
How do you know if an aperture card digitization project actually worked? This guide breaks down the key signs—from searchability to image quality—that determine real success.