Planning And Building Department Document Management Solutions

BMI Imaging provides document scanning and data management solutions that help planning and building departments increase efficiency and effectiveness of records management processes. Through process-driven data validation strategies and verifiable quality control practices, BMI provides building departments with reduced paper handling costs, accurate data results and increased staff throughput.

Document Management For Building Departments Includes:

  • Plans up to F-size, supporting documents, bound books and photos
  • High volume back-file conversion and distributed, scan-on-demand multi-location solutions
  • Custom web-based bar code generation software to allow department staff flexibility in tracking documents for scanning while lowering indexing costs and increasing accuracy
  • Scanning and data acquisition for integration with existing systems like Laserfiche, Microsoft SharePoint, Hyland OnBase, EMC (Documentum, ApplicationXtender) and most permitting software
  • Digital image formats include PDF, PDF/A, JPG, TIFF and GIF
  • Full suite of digital imaging processing, indexing and data entry capabilities
  • Tailored to microfilm or microfiche, the Digital ReeL solution provides an affordable and practical solution for records in any microform
  • Digital image output formats include PDF, PDF/A, JPG, TIFF and GIF
  • Image enhancement (e.g. adjustable grayscale), key-key-compare indexing and data comparison to host dataset capabilities
  • Microfilming and archival services (preservation of records to microfilm in film or uncompressed image format)
  • Providing primary or back-up image and data repository, hosted at Raging Wire secure data center
  • Simple administration and user selection and access rights, all controlled by department
  • Audit tracking for all viewing
  • SSL encryption and IP lock among security features
  • Images from paper and microform records are stored in an online system linked by APN, street address or other search parameters
  • No software licensing charges, maintenance fees or internal IT resources required
  • Capture of paperwork and microform records into an online building information system
  • Easy retrieval of scanned building records, permits, maps by internal staff and/or the public from the Internet
  • Add data and image accessibility to an existing building information system
  • Integrate images and data for permits, plans, financial and archival records across your department with an automated workflow process
  • Mine historical data of building and planning related documents using standard index values or keywords and full text search
  • Manage digital records within existing BIS applications
  • Avoid the risk of fire, water damage, break-ins, etc. with digital record copies, backed up and stored at a Tier 3 SSAE 16 Type 2 compliant offsite hosting facility, providing a means to recover your data in the event of a disaster


The City of Salinas, California scanned microfiche, paper and existing digital records into a single Digital ReeL hosted repository. All records are digitally hosted by BMI and easily accessible from an system with a Web browser.

read the full case study here


The Livermore Community and Economic Development Department has been working with BMI Imaging for over 15 years. BMI continues to scan and index large format paper documents such as building plans, structural calculations, grading plans and utility maps. When the City’s microfiche reader/printers began to fail, Livermore took the opportunity to explore digital options. The Department selected BMI’s Digital ReeL as its microfiche replacement solution. In addition, all large format paper documents are digitally available from the Digital ReeL viewer.

read more about why Livermore, California partners with BMI Imaging