Digital Scanning And Document Management For Law Enforcement Agenices

We provide a full suite of document scanning and management solutions for law enforcement agencies such as police departments, sheriffs, probation offices, prisons, and prosecutors/district attorneys. Our specialization is in microfilm scanning and data analyzation and migration. Our scanning facility, IT environment, and employees have the necessary security knowledge and certifications to provide National Institute of Standards and Technology (NIST) and Department of Justice (DoJ) classified conversion.

We’re a Criminal Justice Information Services (CJIS)–listed vendor and you can trust us to handle, process, and store your records correctly.

Digital Solutions

  • Paper: handwritten, small, legal, large, notebooks and photos
  • Examples include traffic and parking tickets, moving violation records, arrest records, fingerprint cards, inmate records, incident reports, booking records, homicide and cold case files, human resources records
  • Document capture and data integration with existing law enforcement records management systems
  • Traffic and parking citation processing services
  • Imaging of large volumes of records stored on-site or at off-site warehouses
  • Digital image output formats that are compliant in legal and courtroom settings: PDF, PDF/A, JPG, TIFF and GIF
  • Full suite of digital imaging processing, indexing and data entry capabilities
  • Specifically designed for microfilm replacement, our Digital ReeL application provides an affordable and practical solution for case files on microfilm
  • Integration services provide access to scanned microfilm case files through flexible user interface tools
  • Digital image formats include PDF, PDF/A, JPG, TIFF and GIF
  • Digital image enhancement, indexing and data entry capabilities
  • Replace, upgrade or “image-enable” an existing law enforcement and public safety record management system
  • Automate flow of reports and records throughout the agency
  • Redact sensitive information on public facing records (e.g. Social Security numbers, Driver’s License numbers, addresses)
  • Improve “cold case” access with text search addition to imaging
  • Avoid the risk of physical damage to records with hosting of images at secure offsite location, providing a means to recover your data in the event of a disaster
  • Host second data copies for immediate online retrieval from Tier 3 data center to secure mobile or on-site devices

Additional Information

If you’re looking for some more information to help you along your digital conversion decision journey, below are some recommendations:

“Traditional Microfilm Conversion vs. Digital ReeL” is a comparison between a standard film scanning project (PDFs, TIFs, etc.) and our Digital ReeL solution.

“Legacy Data Migration” covers the topic of converting and migrating your data and images from an old system to a new one.

“The BMI Project Review Process” describes the steps we use to take your project from an idea to a reality. We want you to feel comfortable when you work with us, so we’re giving you a look at our internal process!

Case Study | Phoenix Police Department, AZ

“We researched traditional film-to-digital imaging solutions, but found the products too expensive for our record requirements. Digital ReeL provides an exact digital replica of our microfilm and is accessible on our existing workstations. The price amazed us – 50% less than any other solution we looked at.”

– Judie Welch | Records and Identification Bureau Administrator

Read the Phoenix Police Department case study!

Case Study | San Bernardino County Sheriff, CA

“Following a review of several proposals, we determined that Digital ReeL was the best solution due to its practical, price competitive approach to digitally converting our microfilm archives. Digital ReeL’s unique adjustable grayscale image enhancement feature is critical to optimizing the quality of our older, poor quality images.”

– Vicki deJong | Records Manager

Read the San Bernardino County Sheriff case study!

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