Law Enforcement Records Management

BMI provides a full suite of document scanning and management solutions for law enforcement agencies: police departments, sheriffs, probation offices, prisons, and prosecutors/district attorneys. BMI specializes in low-cost scanning of your microfilm rolls into easy access, text-searchable records. BMI’s microfilm scanning facility, IT environment, and staff employees have the security levels to provide National Institute of Standards and Technology (NIST) and Department of Justice (DoJ) classified conversion. BMI is a Criminal Justice Information Services (CJIS) – listed vendor.

Document Management For Law Enforcement Includes:

  • Paper: handwritten, small, legal, large, notebooks and photos
  • Examples include traffic and parking tickets, moving violation records, arrest records, fingerprint cards, inmate records, incident reports, booking records, homicide and cold case files, human resources records
  • Scan-on-demand, document capture and data acquisition for integration with existing law enforcement records management systems
  • Traffic and parking citation processing services
  • Imaging of large volumes of records stored on-site or at off-site warehouses
  • Digital image output formats that are compliant in legal and courtroom settings: PDF, PDF/A, JPG, TIFF and GIF
  • Full suite of digital imaging processing, indexing and data entry capabilities
  • Specifically designed for microfilm replacement, BMI’s Digital ReeL solution provides an affordable and practical solution for case files on microfilm
  • Integration services provide access to scanned microfilm case files through flexible user interface tools
  • Digital image formats include PDF, PDF/A, JPG, TIFF and GIF
  • Digital image enhancement, indexing and data entry capabilities
  • Replace, upgrade or “image-enable” an existing law enforcement and public safety record management system
  • Automate flow of reports and records throughout the agency
  • Redact sensitive information on public facing records (e.g. Social Security numbers, Driver’s License numbers, addresses)
  • Improve “cold case” access with text search addition to imaging
  • Provide on premise or remote records access within applications that your team uses daily
  • Make it easy for users to access all agency information from existing application interfaces
  • Avoid the risk of physical damage to records with hosting of images at secure offsite location, providing a means to recover your data in the event of a disaster
  • Host second data copies for immediate online retrieval from Tier 3 data center to secure mobile or on premise devices


Phoenix Police Department (PHX PD) recognized that retrieving incident reports from its vast microfilm archive was a process that could be significantly improved. While mapping their process it became evident that digitizing the microfilm would save time in responding to their customers. After evaluating 8 potential solutions, PHX PD selected Digital ReeL for its conversion accuracy, image quality, ease of use and cost effectiveness.

read more about why PHX PD selected BMI Imaging


The San Bernardino County Sheriff records department had an average of five to six requests per day for deputy and incident reports that were archived on microfilm and microfiche. Initially, San Bernardino, planned to digitally convert and import their records into an existing document management system, but the sheer volume of images made that option too expensive. We presented an innovative solution, Digital ReeL that was affordable and practical.

read more about why San Bernardino selected BMI Imaging