From a bird’s-eye view, a microfilm scanning project is actually pretty straightforward:
- You work with one of our Account Executives to determine what you want to accomplish once the project is complete.
- Collaborate to build a Scope of Work
- Commit to a contract/agreement with designated roles and responsibilities of your organization and BMI.
- Provide us with your microfilm.
- We scan your microfilm.
- You have access to the digital images created from the microfilm scans.
Fairly simple, and when you look at it this way, it should lighten the stress that may come to you when you think of “a microfilm scanning and indexing project!”
We’ve even put together a nice infographic that visually illustrates the general process BMI follows to create, test, and execute microfilm scanning projects. Take a look at our page How Does A Microfilm Conversion Project Work for more info as well as to check out the graphic.
Collaboration between your organization and ours is one of the most important parts of the process. Without this, your project becomes much less likely to have a successful outcome. Collaboration is important for the following reasons:
What Do You Really Want?
This is not a stupid question. Lots of times when we first interact with clients, we get the surface-level answer of what they want for their scanning project. It’s not necessarily wrong, but there is usually a deeper reason for scanning their film, or a way of achieving what they want that’s more beneficial than they had originally thought of. By diving into this question and surfacing any hidden or unknown specifics, requirements, wants, needs, and so forth, we can work together to come up with the optimal solution.
With microfilm scanning and conversion projects, you can peel the orange dozens of different ways. Just because you read or hear about a particular way that someone else completed their project doesn’t mean that that’s going to work for you. Your project and your organization are unique, and a custom-designed project process flow is what will make the whole operation successful! If it were easy as making a cookie cutter for microfilm scanning Registrar projects, someone would have done it already and looked like the moneybags guy from Monopoly.
Constraints (ie budget, timeline, systems, etc.)
No one likes to talk about constraints because they’re usually uncomfortable situations. Salesperson: “So, it looks like we have everything you’re asking for, we’ve discussed the price, and we’re ready to start. When can we expect a PO?” Registrar: “Ooooh, yeah, we don’t actually have any money for this project.” Oof! Constraints aren’t really anyone’s fault, but they shouldn’t be hidden until everyone’s gone down the hill. If there’s something that may stall out the progress of the project, even if it’s in the early phases (scope of work discussion, contracting, etc.), get it on the table so it can be reviewed and resolved!
For a fairly solid way to ferret out any constraints, check out our article “Walk Backward To Sprint Forward: Reverse Engineer Your Project.”
The best solution is the one that accomplishes your goals, not those of the company you work with. And like item “b” above states, there are many, many ways you can execute a conversion project, but it will come down to what makes you win.
Take a couple of minutes to read our “What You Should Expect During Your Digital Conversion Project” article to get a good feel for a couple areas you should keep your eye out for.