Insurance Records Scanning & Conversion Solutions
We offer document scanning (back-file and day-forward), microfilm conversion, and records management solutions for title insurance, life insurance and health insurance companies. Our customized projects simplify and improve your digital storage, retrieval, and management requirements of large libraries of historic property or claims-related records.
Your insurance records often require permanent retention and completing your record conversion project right the first time is critical. Our secure facilities and experience with digital conversion projects can start you on your way to a successful electronic solution
- Our Digital ReeL solution provides affordable and practical solution for infrequently accessed records that continue to be archived on physical microfilm
- Any microform can be converted: microfilm (16/35mm roll film), 3M cartridge film and microfiche (jacketed, COM, aperture cards)
- Digital image output formats include PDF, PDF/A, JPG, TIFF and GIF
- Image enhancement (e.g. adjustable grayscale), indexing and data entry capabilities
- Preserving the original context of historic data is valuable because the original context enables more accurate searches and a historical reference of the document. A key to reducing losses in title claims is an accurate determination of all recorded exposure. There are often unique methods of record-keeping in the old records, depending on the organization. Frequently, title companies have inherited several plants (datasets), each created in its own fashion and none of which matches the current methodology.
- Our experience with historic title plant data assets (e.g. lot books, geographic books, maps, posting procedures) and life insurance records (e.g. policies, claims) enables us to digitally scan your assets from paper and microfilm while keeping the history and knowledge base of the old records intact but making them accessible within your current searching environment.
- We specialize in material that has poor-quality images and uniquely-presented information, whether from microfilm or paper. A life insurance policy that has illegible sections or a lot book-page whose posting cannot be read is not very valuable, no matter how quickly the digital records are displayed on a screen. We have developed methods using grayscale and adjustable grayscale technologies that add a unique photographic quality to all PDF and TIFF records to enhance legibility. Added to this is a process that captures the images in a context unlike any other system, preserving the intent of the original authors.
- Avoid the need for more storage hardware or IT resources by hosting your historical records at our secure data center.
- Digital retrieval of title plant records, policies, or claims by staff and vendors.
- Provide plant access to other entities, in rental, lease arrangements or cooperative use arrangements via our hosting and auditing services.
- Host primary or secondary data copies for immediate online retrieval in the event of a disaster to your primary data set (fire, flood, data center outage).
- Indexing of all title plant and insurance records using user-specified fields.
- Full-text indexing and search (OCR) unlocks possibilities for chain-break searches across all content using any key phrase or number/date/address combinations.
- Meet compliance requirements to redact and remove sensitive information from plant records, insurance policies, and claims.
- We’ll format your digital data to your custom specifications for import into your existing electronic systems.
- We support all industry-standard digital formats and can deliver the data on the media of your choice.
If you’re looking for some more information to help you along your digital conversion journey, check out these recommendations:
“Traditional Microfilm Conversion vs. Digital ReeL” is a comparison between a standard film scanning project (PDFs, TIFs, etc.) and our Digital ReeL solution.
“Legacy Data Migration” covers the topic of converting and migrating your data and images from an old system to a new one.
“Digitally Preserving Historical Land Records” gives you an overview of digitally scanning and converting your land records (and official and vital records) to an electronic format for content preservation and more simple file access.
“The BMI Project Review Process” covers the steps we take to bring your digital scanning project from idea to reality.