Document Scanning & Conversion Solutions

Turn Your Paper Into Text-Searchable Digital Files

For businesses and government agencies with large paper archives, BMI Imaging’s document conversion services can create instant-access digital files, searchable and sortable so that converted documents can be retrieved with just a click. BMI handles every aspect of the document scanning project, from pick-up and delivery to preparation, scanning, data extraction, and media delivery or hosting.

Document conversion is important, but the efficient management of the process to gather the images and data from those images into an easy-to-retrieve record is where BMI provides true value. We have been converting documents for over fifty years, averaging three million images per month across our two Northern California facilities. Gain from our experience.

Our Approach To Document Scanning

  • Documents of all sizes, colors and security requirements
  • Bound books, faded case files, lab notebooks all can be internally scanned to any output
  • All drivers are BMI employees and vehicles are owned and operated by BMI only
  • Vehicle security is an extension of the broader security parameters in place at BMI that enable sensitive law enforcement and medical records
  • Heavy reliance on bar code technology for creating logical document breaks
  • Tasks are typically separated between preparation staff and scanning staff to create repeatable conditions
  • Special equipment for handling of older materials and bound volumes
  • PDF and PDF/A
  • JPG
  • TIFF (uncompressed or Group IV)
  • GIF
  • And more
  • PDF processing (searchable PDFs, plug-ins)
  • Multiple OCR engines for converting to images with text content
  • Annotations: graphics and text added to an image page that wasn’t part of original
  • Redaction of sensitive information (e.g. Date of Birth, Social Security Numbers, Names)
  • Watermarks for security or copyright protection; bits altered within an image to create a pattern which indicates proof of ownership
  • Adjustable grayscale image enhancement
  • Document acquisition for integration with existing document management systems like Microsoft SharePoint, Laserfiche, Hyland OnBase and EMC Documentum
  • Data delivery to back-end databases, workflow and other custom applications within your IT environment
  • Automatic capture and indexing using optical character recognition (OCR), zonal OCR, intelligent character recognition (ICR) barcodes and forms recognition software
  • Manual data entry for poor quality and handwritten documents using on-site and off-shore options
  • Results guaranteed up to 99.95% at the character level for verified key-key-compare and adjudicate data entry
  • In house development team with data formatting and rules based submissions (834/X-12)
  • Learn about record retention by visiting our Document Retention Best Practices page for some ideas
  • Converted documents can be delivered in several different ways:
    • FTP
    • CD-ROM/DVD (including searchable database options if you do not have a document management and retrieval system)
    • Hard drive
    • Document Hosting (images are hosted at BMI’s secure data center and accessed from a Web browser)