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Pitkin County Colorado Case Study

////Pitkin County Colorado Case Study
Pitkin County Colorado Case Study2018-04-07T09:46:11+00:00

PITKIN COUNTY CLERK AND RECORDER | COLORADO

“When we reviewed the Digital ReeL solution, we found the price very appealing. It was cost effective, practical and enabled us to digitally convert our entire set of records, thus relieving our staff and the public of having to deal with large historical books and microfilm.”

– Linda Gustafson | Chief Deputy

OVERVIEW

Although the Pitkin County Clerk and Recorder’s Office archives records from 1977-present in a digital recording system, records prior to 1977 were archived in two rooms on a combination of books and microfilm.

Any time a citizen needed a pre-1977 record, historical books and microfilm had to be accessed. It was a time intensive process for not only the general public, but also the Pitkin County staff. Pitkin County had been systematically digitizing the County records and had plans to digitize the records on books and microfilm, but price was always an issue.

Linda Gustafson, Chief Deputy, states, “We continued to re-visit the issue of scanning our older records, but found microfilm scanning approaches too expensive.”

Gustafson continues, “Digital ReeL was a fast, inexpensive solution that gave us digital access to over 100 years of historical, recorded documents within a few weeks. It has proven to be a vastly more affordable solution with immediate payback results.”

CHALLENGES

  • Slow, inefficient public record retrieval from books and microfilm
  • Outdated microfilm reader printers (broken reader printer)
  • Traditional microfilm scanning approaches too expensive

BMI PRODUCTS & SERVICES

  • Microfilm, microfiche and aperture cards digitally converted at BMI’s Sunnyvale, California facility
  • Digital ReeL software and digital records delivered to Pitkin County
  • Digital ReeL software installed on several workstations at the Pitkin County Clerk and Recorder

BENEFITS

  • Cost effective solution to digitally convert record archive prior to 1977
  • Staff and public saves time by digitally accessing records
  • Greatly reduces wear and tear on books; only occasional usage of old microfilm printers and historical books

Interested in learning how you can digitize your recorded archive like Pitkin?