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San Bernardino County California Case Study

////San Bernardino County California Case Study
San Bernardino County California Case Study2018-04-07T09:47:00+00:00

SAN BERNARDINO COUNTY SHERIFF | CALIFORNIA

“Following a review of several proposals, we determined that Digital ReeL was the best solution due to its practical, price competitive approach to digitally converting our microfilm archives. Digital ReeL’s unique adjustable grayscale image enhancement feature is critical to optimizing the quality of our older, poor quality images.”

– Vicki  deJong | Records Manager

OVERVIEW

The San Bernardino County Sheriff records department had an average of six requests per day for deputy and incident reports that were archived on microfilm and microfiche. Time-consuming retrievals and reader maintenance costs led to the decision to publish a public RFP for the scanning and indexing of archived microfilm and microfiche sheriff records.

San Bernardino planned to digitally convert and import their records into an existing FileNet system. However, the sheer volume of images made the IT deployment and management costs too expensive. BMI Imaging Systems presented Digital ReeL as an alternative solution to their original publicly bid RFP.

Vicki deJong, Records Manager, San Bernardino Sheriff states, “Following a thorough review of several proposals, we determined that BMI’s Digital ReeL was the best solution due to its practical, price competitive approach to digitally converting our microfilm archive.”

CHALLENGES

  • Slow, difficult deputy and incident report record retrieval (5-6 requests per day for records on microfilm)
  • Expensive and difficult-to-find reader printer machine maintenance

BMI PRODUCTS & SERVICES

  • 16,000 microfilm rolls and microfiche (50 million images) digitally converted by BMI in 6 months
  • Digital ReeL software and 16 TB of digital records on rack mountable storage delivered to San Bernardino
  • Digital ReeL software installed on 13 shared San Bernardino workstations

BENEFITS

  • Eliminated the need to maintain physical microfilm reader printers
  • Immediate record retrieval from a computer workstation
  • Adjustable grayscale feature to enhance the image quality
  • Option to import records from Digital ReeL into existing FileNet document management system

Interested in learning how you can eliminate microfilm records at your law enforcement agency?