Single microfilm and microfiche conversion solution enables immediate, digital court record retrieval from computer workstation
Sunnyvale, California – July 7, 2011 – BMI Imaging Systems, a leading provider of document management and microfilm / microfiche conversion solutions, announced that Coconino County Superior Court, Arizona, is using BMI Imaging’s Digital ReeL as its microfilm and microfiche conversion solution.
The Clerk of the Superior Court’s Office serves as the official record keeper and financial officer for the Superior Court of Coconino County, Arizona. The functions of the Clerk of the Court are far-reaching, satisfying more than 500 state statutes and court rules. A key function of the office is to preserve records and provide the public, court, media and legal community access to all records.
In the past, records (e.g. domestic, criminal, civil, probate, and adoption cases, plus marriage licenses) were archived on microfiche and microfilm. Information retrieval from microfiche was cumbersome and once it became expensive and difficult for Coconino County Courts to find reader printer maintenance, the Clerk’s Office sought to eliminate this legacy technology.
While in pursuit of a microfilm and microfiche conversion solution, Coconino County received a Digital ReeL product demonstration. Deborah Young, Clerk of Superior Court, states, “We had unique indexing requirements that necessitated a single solution for both case numbers and marriage license book and pages. BMI Imaging has experience digitizing court records and was able to work with us to implement a solution that properly addressed both of these indexing requirements.”
Out-of-Date Microfilm Technology and Lack of Reader Printer Maintenance Facilitates the Move to a Digital Solution
The Clerk of the Coconino County Superior Court’s Office is required to archive all court records in perpetuity. The Clerk of Court’s Office archives court case files and marriage licenses on microfilm rolls for disaster recovery purposes. Prior to Digital ReeL, the Office made index information available to the public on microfilm rolls. Actual case files and licenses were presented to the public on microfiche. Citizens such as genealogists, law enforcement and other citizens conducting research would use reader printers to access the microfilm indexes and then the records on microfiche. Young states, “As time went on, depreciation and aging equipment led us to start looking for a digital solution. We could no longer find a reliable company to provide us reader printer maintenance due to the legacy nature of the technology.”