Microfiche and microfilm scanning completed at BMI’s California facility; Digital ReeL installed on 15 County workstations; the public accesses digital records with the ability to adjust image quality, save, email and print records
Sunnyvale, California – January 8, 2013 – BMI Imaging Systems, a leading provider of microfilm scanning, document management and document scanning solutions, announced that the Alameda County (California) Clerk-Recorder’s Agency is successfully leveraging BMI Imaging’s Digital ReeL as its microfiche and microfilm scanning solution.
Alameda County California Clerk-Recorder public records (e.g. property records, birth/death certificates) from 1970-1850 were archived on legacy microfiche/microfilm. Record requests from this microfilm archive required lengthy searches that consumed staff time and delayed response time to citizens. The microfilm, prone to cracking and decay, had also put the records at risk. As part of procedures to continuously review and update public records, the California County decided to digitally convert this microfiche and microfilm archive.
Mathew Eates, Information Systems Specialist, Alameda County, states “Digital ReeL proved to be a practical, easy to install and maintain solution for us. Our legacy records from 1970-1850 are infrequently accessed and Digital ReeL proved to be the best solution for digitizing these records.”
Approximately 15 public facing computers act as Digital ReeL workstations. County employees as well as citizens can easily access the legacy records from a computer through Digital ReeL. Researchers can optimize the images with adjustable grayscale and then email or print the requested records.
Digital Conversion Accuracy: Records Stored Securely and Protected within Existing IT Infrastructure
Records from 1970-present are digitally converted and imported into Thompson Reuters’ Anthem electronic recording system. However, the legacy records from 1970- 1850 sat in their own archive, separate from the Anthem application. Users searching a record in Anthem would receive a roll or book number as an Anthem search result for any records residing on the 1970-1850 archive. These 1970-1850 public records were infrequently accessed and it didn’t make financial sense to convert them from the microfiche and books. However, microfiche tends to crack and only a few staff members could access the records from the books, resulting in slow response times to the public.