Gain Efficiency & Reduce The Risk Of Losing Valuable Records
Changing business processes can be difficult and organizations competing in today’s competitive environment are looking for cost savings and improved efficiency wherever possible. Going paperless with a document scanning solution is a method to reduce floor space, shipping costs, and the risk of losing valuable records in a disaster (e.g. a fire or flood that destroys the only copy available).
By scanning and digitizing your hard copy records, and storing your documents electronically, you’re able to leverage digital information technologies to protect your data. For example, you can encrypt sensitive and important data so that only those who are privileged to access the information can do so.
Your employees and customers win, too. Research and retrieval are much easier now. The same document that took 10 minutes to find in hard copy can easily be retrieved from a PC, tablet, or smartphone. Technologies like OCR indexing and full-text search enable users to use keywords and phrases to find records that might otherwise be impossible to locate in a mountain of physical documents.
Going digital can also help facilitate operations workflow, ensuring that no task falls through the cracks. Customers expect more from businesses and introducing workflow to your paperless system streamlines your business processes so that you can improve customer service.
Are you interested in going digital but don’t know where to start? Give us a call at 800.359.3456 or send an email to firstname.lastname@example.org and we’ll have one of our reps reach out to you and see if we can help you digitize your records.
Read some more about scanning and digital conversion and put yourself on the path to success!
“10 Best Reasons For Document Scanning” lists the reasons you should consider scanning your records into digital.
“What You Should Expect During Your Digital Conversion Project” gives you a few things to consider before you start a conversion; things you should expect and things you shouldn’t expect. These can be related to your files, your scanning partner, and yourself, so give this one a good read and understand what you’re getting into!
“What Are The Advantages Of Digitization” is an article that paints a broad picture of gains you’ll see through converting your records to electronic files.