Document Management

Home > Document Management

Our BMI Imaging Systems Blog, Document Management articles are designed to provide you with useful information for project planning. Whether you’re starting a new project or are in the middle of one right now, our thought pieces will give you some tips to make your project successful.

Record Retention & Document Scanning: The Efficient And Secure Way To Store Your Content

2019-07-03T10:26:12-07:00July 3rd, 2019|Document Management|

Record Retention: How it Applies to Your Business Every company is responsible for proper storage and access to their records for a specific length of time. This process of record retention involves saving sensitive documents in a secure and accessible way according to a specific record retention schedule, which varies based on state and industry regulations and the type [...]

Why Should I Hire A Scanning “Expert?”

2019-04-09T07:42:58-07:00April 9th, 2019|Document Management|

The question many of us ask ourselves when we embark on a project is “should I pay someone to do this for me or just do it myself?” It can be fixing some home plumbing, doing an oil change, making food for 50 guests at a bridal shower, and so on. It’s the same thought that will probably cross [...]

O Contract! My Contract!

2019-04-04T05:01:09-07:00March 5th, 2019|Document Management|

Why in the world would a scanning and information management company write about contracts? Because contracts are everywhere! It doesn’t have to be a 50-pager to be a “real” contract; even just an email can be considered a contract. But regardless of the exact type, contracts are a fact of doing business and we want to write about it [...]

Walk Backward To Sprint Forward: Reverse Engineer Your Project

2019-04-04T05:03:52-07:00February 5th, 2019|Document Management|

Most of the time, the way we (humans) plan out an event is from the present moment going forward. We’re in the present, so why not start there? Or even more realistically, we don’t really plan at all and just assume that everything is going to happen as it should, without hiccups, and whatever we’re going to do will [...]

Creating A Conversion Process Flow … For You!

2019-04-04T05:18:20-07:00January 4th, 2019|Document Management|

It’s okay to admit it. You only clicked this article because you were curious what a “conversion process flow” even is, right? That’s completely understandable because it’s pretty jargon-y and wouldn’t make much sense if you weren’t reading this right now. So what’s a conversion process flow? In a nutshell, it’s the framework of a project with all the [...]

What You Should Expect During Your Digital Conversion Project

2019-04-06T08:03:10-07:00December 10th, 2018|Document Management|

Unless you work in document management, we don’t blame you for not knowing what you should expect when you enter into a digital conversion project. Digital scanning and conversions aren’t exactly mainstream, like going to the mall and knowing what you should expect from the staff at a clothing store. It’s a different world, document management is. And it [...]

The Wild And Wacky World Of Indexing

2019-04-04T05:23:29-07:00November 5th, 2018|Document Management|

“Indexing? What indexing?” You’ve decided to peek at the grim underbelly of the document management world, where brave souls venture forth … and occasionally don’t return. But where do these explorers go, and what are they looking for? The elusive perfect indexing specification! Indexing can be pretty confusing. It seems so easy at first, just naming files as they should [...]

JIIMA, Japan Document Management Association

2019-04-09T06:29:53-07:00November 19th, 2015|Document Management|

JIIMA Spends Time at BMI BMI Imaging was happy to have the Japan Image and Information Management Association (JIIMA) visit our California document scanning and document management service bureau as part of their Silicon Valley Tech Tour. JIIMA spent six days in the San Francisco Bay Area, visiting various technology organizations (including ABBYY, Fujitsu and Adobe). We were honored to spend two [...]

Moving to Cloud-Based Document Management

2019-04-09T06:31:39-07:00June 3rd, 2015|Document Management, Security|

A Focus on Security A number of reasons (both financial and strategic) are driving companies to online document management services from trusted vendors such as BMI Imaging. This shift away from traditional in-house approaches is well underway with more than 70% of organizations actively planning or implementing cloud technologies today (according to InformationWeek April 2015 survey). In the first of [...]

Cloud-Based Document Hosting and Management

2019-04-09T06:33:18-07:00May 21st, 2015|Document Management|

Cloud-Based Document Hosting: An Alternative to Traditional Approaches Many companies and organizations are considering a move to the cloud for their document hosting and management requirements. They are driven by a variety of reasons including storage limits on existing equipment / storage facilities, lack of responsiveness when customers increasingly require immediate access to documents and the high cost and limited availability of [...]