Document Management

Record Retention: How it Applies to Your Business Every company is responsible for proper storage and access to their records for a specific length of time. This process of record retention involves saving sensitive documents in a secure and accessible way according to a specific record retention schedule, which varies based on state and industry regulations and the type [...]

The question many of us ask ourselves when we embark on a project is “should I pay someone to do this for me or just do it myself?” It can be fixing some home plumbing, doing an oil change, making food for 50 guests at a bridal shower, and so on. It’s the same thought that will probably cross [...]

Why in the world would a scanning and information management company write about contracts? Because contracts are everywhere! It doesn’t have to be a 50-pager to be a “real” contract; even just an email can be considered a contract. But regardless of the exact type, contracts are a fact of doing business and we want to write about it [...]

Most of the time, the way we (humans) plan out an event is from the present moment going forward. We’re in the present, so why not start there? Or even more realistically, we don’t really plan at all and just assume that everything is going to happen as it should, without hiccups, and whatever we’re going to do will [...]

It’s okay to admit it. You only clicked this article because you were curious what a “conversion process flow” even is, right? That’s completely understandable because it’s pretty jargon-y and wouldn’t make much sense if you weren’t reading this right now. So what’s a conversion process flow? In a nutshell, it’s the framework of a project with all the [...]

Unless you work in document management, we don’t blame you for not knowing what you should expect when you enter into a digital conversion project. Digital scanning and conversions aren’t exactly mainstream, like going to the mall and knowing what you should expect from the staff at a clothing store. It’s a different world, document management is. And it [...]

“Indexing? What indexing?” You’ve decided to peek at the grim underbelly of the document management world, where brave souls venture forth … and occasionally don’t return. But where do these explorers go, and what are they looking for? The elusive perfect indexing specification! Indexing can be pretty confusing. It seems so easy at first, just naming files as they should [...]

JIIMA Spends Time at BMI BMI Imaging was happy to have the Japan Image and Information Management Association (JIIMA) visit our California document scanning and document management service bureau as part of their Silicon Valley Tech Tour. JIIMA spent six days in the San Francisco Bay Area, visiting various technology organizations (including ABBYY, Fujitsu and Adobe). We were honored to spend two [...]

Cloud-Based Document Hosting: An Alternative to Traditional Approaches Many companies and organizations are considering a move to the cloud for their document hosting and management requirements. They are driven by a variety of reasons including storage limits on existing equipment / storage facilities, lack of responsiveness when customers increasingly require immediate access to documents and the high cost and limited availability of [...]