Document Management

Whether you’re starting a new digital conversion project or are in the middle of one right now, our Document Management posts will give you some tips to make your project successful.

Struggles of Public Agency Staff: Balancing Digitization Needs and Data Security in Partner Selection

Public agencies face the challenge of balancing digitization efficiency with the need to protect sensitive data. Whether it's CJIS, HIPAA, or FERPA, different data types require varying levels of security. This blog explores how agencies can select the right digitization partner to meet both their security and operational needs.

2025-05-12T09:01:07-07:00May 13th, 2025|Document Management, Security|

Ditching Microfilm: Why Going Digital Is Essential For Organizations To Stay Relevant

Microfilm is an outdated technology that presents more challenges than benefits. In this blog, we explain why traditionalists are wrong about sticking to microfilm and why digitization is the smarter, more effective choice for modern document management.

2025-04-25T11:27:12-07:00April 29th, 2025|Document Management, Microfilm|

Escalation of Force and Digitization: A Phased Approach to Project Success

A phased approach to digitization, starting with a point of contact (POC), moving to a pilot, and scaling to full implementation, ensures a smoother transition and a successful project. This 'Escalation of Force' strategy helps organizations test systems, refine workflows, and minimize risks before committing to a large-scale project.

2025-04-14T08:37:17-07:00April 15th, 2025|Document Management, Microfilm, Paper|

Identifying The Root Causes Of Student Transcript Request Challenges & How Digitization Addresses Them

Transcript requests are crucial in higher education, but many institutions face delays and security issues due to manual processes and disorganized systems. This blog explores the root causes of these challenges and how digitization addresses them to provide a faster and more reliable service to students and alumni.

2025-04-01T07:53:45-07:00April 1st, 2025|Document Management, Paper|

Mastering The Mega-Scan: How to Effectively Digitize 100,000 Microfilm Rolls For A Court System

Take a look at how we helped a court system digitize 100,000 microfilm rolls! We give you the background, discuss logistics, obstacles, and how we made it a success.

2025-05-05T06:09:51-07:00March 18th, 2025|Document Management, Microfilm, Security|

Handling Historic Archives: What You Need To Know Before You Digitize

Digitizing your archives can be a crucial step to preserving the history and data of your organization, but it can also be overwhelming to people not familiar with the process. In this article we’ll describe some key steps to digitizing historic archives so you walk away knowing how to move forward.

2025-01-02T07:09:55-08:00January 7th, 2025|Document Management, Microfilm, Paper, Security|

Who Has Access To Your Records During A Scanning Project?

Knowing who has access to your records during a digital scanning project is vital to a well-crafted plan. Learn about the different parts of a digitization project and how to evaluate your scanning vendor.

2024-12-03T11:57:05-08:00December 10th, 2024|Document Management, Security|
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