BMI Imaging Systems Blog | Document Management Articles

From Microfilm to Digital: Protecting Your Records Every Step of the Way
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From Microfilm to Digital: Protecting Your Records Every Step of the Way

Document Management, Microfilm, Security

From Microfilm to Digital: Protecting Your Records Every Step of the Way

Digitizing microfilm is about more than scanning--it’s about preserving critical records through every stage of the process. In this blog, we walk through the key risks of mishandling microfilm and the secure practices that protect it from deterioration, loss, or compromise.

Will Whitney2025-08-19T08:33:43-07:00August 19th, 2025|Document Management, Microfilm, Security|

From 8 Months to 60 Days: The Sprint to Digitize 300,000 Fiche
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From 8 Months to 60 Days: The Sprint to Digitize 300,000 Fiche

Document Management, Microfilm

From 8 Months to 60 Days: The Sprint to Digitize 300,000 Fiche

300,000 microfiche had to be scanned in just 60 days. This blog unpacks how we restructured pricing, scaled operations, and delivered under court order—without compromising quality.

Will Whitney2025-08-05T07:57:25-07:00August 5th, 2025|Document Management, Microfilm|

How to Assess the ROI of a Large-Scale Digitization Project
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How to Assess the ROI of a Large-Scale Digitization Project

Document Management

How to Assess the ROI of a Large-Scale Digitization Project

Investing in a large-scale digitization project raises the question: "What’s the ROI?" This blog covers how to measure and assess the ROI of digitization, focusing on key metrics like cost savings, productivity gains, and long-term benefits.

Will Whitney2025-07-21T05:21:19-07:00July 22nd, 2025|Document Management|

Why Digitizing Your Documents Is The Smartest Move You’ll Make
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Why Digitizing Your Documents Is The Smartest Move You’ll Make

Document Management

Why Digitizing Your Documents Is The Smartest Move You’ll Make

Relying on physical records slows operations and increases costs. This article explores how going digital boosts productivity, enhances security, and ensures businesses stay competitive.

Will Whitney2026-07-09T12:53:20-07:00July 8th, 2025|Document Management|

Large-Scale Aperture Card Scanning: Steps for Successful Digital Transformation
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Large-Scale Aperture Card Scanning: Steps for Successful Digital Transformation

Document Management, Microfilm

Large-Scale Aperture Card Scanning: Steps for Successful Digital Transformation

What makes a “large” aperture card scanning project different than a standard project? Learn about aperture card scope considerations, costs, logistics, and more to help you navigate your way to a successful result.

Will Whitney2026-07-09T12:54:29-07:00June 24th, 2025|Document Management, Microfilm|

How to Manage Records Long-Term: Best Practices for Data Retention
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How to Manage Records Long-Term: Best Practices for Data Retention

Document Management, Security

How to Manage Records Long-Term: Best Practices for Data Retention

Long-term data retention is essential for compliance and efficiency. This blog highlights best practices for managing records, focusing on how digitization enhances security, access, and compliance while minimizing the challenges of physical storage.

Will Whitney2026-07-09T12:52:46-07:00June 10th, 2025|Document Management, Security|

The Future of Paperless Offices: How Digitization is Shaping the Workplace
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The Future of Paperless Offices: How Digitization is Shaping the Workplace

Document Management, Paper

The Future of Paperless Offices: How Digitization is Shaping the Workplace

As businesses embrace digital transformation, paperless offices are becoming the norm. This blog explores how digitization improves efficiency, reduces costs, and enhances security, while also addressing the challenges of going paperless.

Will Whitney2026-07-09T12:51:04-07:00May 27th, 2025|Document Management, Paper|

Struggles of Public Agency Staff: Balancing Digitization Needs and Data Security in Partner Selection
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Struggles of Public Agency Staff: Balancing Digitization Needs and Data Security in Partner Selection

Document Management, Security

Struggles of Public Agency Staff: Balancing Digitization Needs and Data Security in Partner Selection

Public agencies face the challenge of balancing digitization efficiency with the need to protect sensitive data. Whether it's CJIS, HIPAA, or FERPA, different data types require varying levels of security. This blog explores how agencies can select the right digitization partner to meet both their security and operational needs.

Will Whitney2025-05-12T09:01:07-07:00May 13th, 2025|Document Management, Security|

Ditching Microfilm: Why Going Digital Is Essential For Organizations To Stay Relevant
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Ditching Microfilm: Why Going Digital Is Essential For Organizations To Stay Relevant

Document Management, Microfilm

Ditching Microfilm: Why Going Digital Is Essential For Organizations To Stay Relevant

Microfilm is an outdated technology that presents more challenges than benefits. In this blog, we explain why traditionalists are wrong about sticking to microfilm and why digitization is the smarter, more effective choice for modern document management.

Will Whitney2025-04-25T11:27:12-07:00April 29th, 2025|Document Management, Microfilm|

Escalation of Force and Digitization: A Phased Approach to Project Success
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Escalation of Force and Digitization: A Phased Approach to Project Success

Document Management, Microfilm, Paper

Escalation of Force and Digitization: A Phased Approach to Project Success

A phased approach to digitization, starting with a point of contact (POC), moving to a pilot, and scaling to full implementation, ensures a smoother transition and a successful project. This 'Escalation of Force' strategy helps organizations test systems, refine workflows, and minimize risks before committing to a large-scale project.

Will Whitney2025-04-14T08:37:17-07:00April 15th, 2025|Document Management, Microfilm, Paper|